Who are we?
The Old Chalk New Downs Project (OCND) is a Kent County Council (KCC) project, funded by the Heritage Lottery Fund (HLF) and managed by a Steering Group made up of Natural England, Gravesham Council, Kent Wildlife Trust, Medway Valley Countryside Partnership and Kent & Medway Biological Record Centre. KCC collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.
The personal information we collect and use
Information collected by us
In the course of sending our e-news we collect the following personal information when you provide it to us:
• Name and email address
We use your personal information to:
• send you our e-newsletter
How long your personal data will be kept
We will hold your personal information for:
• the period of the project (4 years from June 2017)
The provision of your name and email address is required from you to enable us to send you our e-news.
How you can withdraw your consent (unsubscribe):
You may unsubscribe at any time, using the unsubscribe button on our e-news or by emailing the project. [Unsubscribe by emailing us at OCNDproject@gmail.com]. You can remove your consent at any time or object to the processing of your data for the purpose of sending you e-news. (Removing your consent does not affect the lawfulness of the processing prior to your notification).
Who we share your personal information with
We do not share your information
We will share personal information with law enforcement or other authorities if required by applicable law.
Under the GDPR you have a number of rights which you can access free of charge which allow you to:
• Know what we are doing with your information and why we are doing it
• Ask to see what information we hold about you
• Ask us to correct any mistakes in the information we hold about you
• Object to direct marketing
• Make a complaint to the Information Commissioners Office
Depending on our reason for using your information you may also be entitled to:
• Ask us to delete information we hold about you
• Have your information transferred electronically to yourself or to another organisation
• Object to decisions being made that significantly affect you
• Object to how we are using your information
• Stop us using your information in certain ways
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise a right, please contact [the Information Resilience and Transparency Team at email@example.com.]
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who to Contact
Please contact the Information Resilience and Transparency Team at firstname.lastname@example.org to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.